Payroll/Timesheets- On iPad Or iPhone Mobile App

Build your team (if you haven’t already)

Enter the Timesheet module by pressing the hamburger button and selecting Timesheet from the proceeding menu.

  • Tap “Build Team” from the center of the bottom of your screen 
  • You will see “Your Team” and “All Staff”

Adding worker (or multiple workers) to your team 

  • Either scroll down the list or use the search function at the top to find the desired worker
  • Tap on the blue plus sign to the right of their name to add 
  • Worker now appears on your team   

Removing someone from your team 

  • Swipe left on the name 
  • Tap “Delete”
  • Worker is now no longer on your team and appears back in “All Staff” list. 
  • Once you build your team, you can assign jobs    

Assign the entire team to a job and clock them in 

  • Tap the “Clocked out” section, under timesheets on the lower left corner
  • Tap “Select all” (above team names)
  • Tap Plus sign at upper right hand corner to add a job
  • Tap job (recent jobs will be at the top, scroll to see more jobs)                                                                                                                                                                                                                                                                                                          

Assign a location

  • Orchard
  • Block
  • Variety 
  • Row (if you like to get detailed!)
  • Tap “Select Time” at bottom of the screen                       
  • Assign a start time (will automatically pick closest day and time, edit as you like) and tap “Clock In”
  • Now you will see that there are no workers clocked out. They will now appear under “clocked in”

Assign one or more of the staff a new job and start time

  • Select as many people on your team as you like
  • Tap “Edit” in the top right hand corner
  • Tap “Change Job” from the drop down menu
  • Tap to select job (recent jobs will be at the top, scroll to see more jobs)
  • Assign a location 
  • Tap “Select Time” at bottom of the screen
  • Assign a start time (will automatically pick closest day and time, edit as you like)
  • Tap “Clock In”. Now in the main “Clocked In” screen you will see that these workers have new jobs & locations listed under their name

Schedule a lunch break 

  • Note: It’s easiest to schedule all workers at once
  • Tap “Select all” to choose all workers on your team
  • Tap “Edit” in the top right hand corner
  • Tap “Lunch Break” from the drop down menu

 Clocking out Staff

  • Tap “Select all” to choose all workers on your team
  • Tap “Edit” in the top right hand corner
  • Tap “Clock Out” from the drop down menu
  • Select clock out time
  • Your team should now appear under clocked out

View the daily overview of a staff member’s jobs

  • Tap on the blue (circled) “i” at the right of any name
  • The daily overview will show you:
    • When they clocked in and out 
    • Total hours worked
  • From this screen you can 
    • Add a lunch break
    • Add a job 
      • Tap on the red plus sign before, between, or after jobs to add a job in that place

Record a worker as going home sick 

  • From your list of workers, tap on the blue (circled) “i” at the right of the name of the worker
  • Scroll to the bottom of daily overview screen
  • Tap “Sick” 
  • Select time the worker was sent home 

Print out a worker’s daily job report

  • Tap on the blue (circled) “i” at the right of the name of the worker
  • Tap on the printer icon at the top right hand corner of the screen
    • Note: You will only be able to print if they worked that day. You cannot print for a worker who has not yet clocked in for the day.

Summary

  • Daily and weekly report of team productivity 
  • To add/edit a job press the plus sign between your job task 
  • If employee is clocked in he/she may sign off on their bins/buckets by pressing the pen icon on the right side next to their name

Note: Hectre automatically adjusts payroll for unpaid lunch breaks

Want to know more?

Contact us to find out how we can help transform your orchard.